Text Formatting and Cover Design

Text Formatting and Cover Design

Book formatting takes the edited manuscript and places it into an accepted book format. Formatting includes adding page numbers, chapter numbers and titles, artwork, photos and illustrations where necessary, and provides the printer with a print-ready file. Authors should provide the formatter with information regarding book size, point size, font preferences, header/footer style preferences, and any other specific requirements desired.

Making decisions about these things before formatting has been done is important, because substantial changes to formatting after the fact will result in additional charges. These charges would apply if, for example, you change the book size, point size, font, add more than 3 illustrations/photographs or make changes to the standard margin sizes. Clear instruction for image placement and high-resolution images must accompany your manuscript. The manuscript should be in its final form (edited and all changes completed) before it is given to the formatter. A comprehensive set of instructions (if you have specific requirements) should also accompany the manuscript.

Book formatting includes one round of revisions. You may make as many revisions as necessary (other than the aforementioned formatting changes) without incurring additional charges. Revisions should be submitted on the provided Microsoft Word revision sheet. Revisions sent in another manner may require additional fees if they slow the process. Submitting an author-revised manuscript file instead of revision sheets will result in substantial additional fees and will significantly slow the formatting process. Additional rounds of galley revisions may be purchased if necessary. Please talk to your API representative.

Note: Book formatting takes 2 weeks for electronic files without special instructions and/or 5 or fewer illustrations/photos. Manuscripts with special instructions and/or 6 or more illustrations/photos up to 20 will require 4 weeks for formatting. Books with more than 20 illustrations/photos will require 6 weeks for formatting. Manuscripts which must be data entered (those that exist as hardcopy only) require 90 days for data entry/formatting and must be proofread by the author upon completion. Manuscripts will be formatted on a first come, first served basis. A substantial fee will be required to rush your job. Please talk to your API representative about rush formatting fees.